Sponsoring

Welcome to Hot Chips 2025

Hot Chips 2025, Sunday, August 24 - Tuesday, August 26, 2025 is planned as a hybrid (in-person + virtual) conference. The in-person venue is Memorial Auditorium, Stanford, Palo Alto, CA.

Current and prospective sponsors will find the information in these few pages very helpful for both guidance in selecting a sponsorship program and maximizing the use of sponsorship benefits.

Sponsorship Programs at a Glance

Silver1 Gold Platinum Rhodium
Sponsorship Cost $3,000 $7,500 $12,000 $25,000+
Company Logos Published ✔ ✔ ✔ ✔
Physical Exhibitor Table Physical exhibition table: $2,500 extra Included
Number of Complementary Registrations 1 1 3 5
Access to Conference Press ✔ ✔ ✔ ✔
Company Material Distributed at Registration in Attendees Bags ✔ ✔

Send Content Directly to Conference Attendees

(Content is sent through Hot Chips Registration and is edited to conform to Hot Chips policies).

 ✔
Sponsorship of food events ✔
Signage (with Food Sponsorship) ✔

  1. Silver Sponsorship is open only to non-profit organizations and to companies having less than $20 millions in annual revenue.↩︎

Note to returning sponsors:

Please be aware that virtual tables which were introduced through 2020-2024 are discontinued at the Hot Chips 2025 conference. Also be advised that the table-registration now includes free lunches for up to two table-minders.

Becoming A Sponsor: Steps

  1. Select your preferred sponsorship program.

    Note that Gold and Silver sponsorships are identical, but Silver sponsorship is only open to non-profit organizations and companies with less than $20 million of annual revenue.

  2. Send email to sponsor@hotchips.org, copy finance@hotchips.org and webmaster@hotchips.org on the email.
  3. In the email supply the following information (needed to help billing and further contact)
    • Sponsorship Program Desired
    • Whether a table is needed or not ($2500 extra)
    • Company name and address.
    • Point of contact name, title, email address and contact phone (optional).
    • Secondary contact information if desired.
  4. Upload the company logos to Hot Chips drop box.

To inquire about the status of your payment or discuss payment methods, please contact finance@hotchips.org.

Benefits in More Detail

Sponsors Logos Published

Hot Chips publishes logos of sponsors on our sponsor webpage. Depending on space, we might also publish sponsor logos on printed flyers, on screens between conference presentations, and on giveaways (where technically possible). Hot Chips does NOT use the sponsors logos for any commercial purpose.

Publishing a sponsor logo is a benefit to the sponsor and not a requirement; sponsors have every right to decline this opportunity if they choose to.

Please direct Inquiries about logos to webmaster@hotchips.org

Physical Exhibit Table

Sponsors can reserve a physical table and staff it during the tutorials and/or conference to connect face-to-face with Hot Chips attendees. There is a limited supply of tables, and the tables cost an extra $2.5K for all sponsorship levels (except Rhodium). The tables can be reserved on a first-come, first-served basis while they last.

  • Each sponsor that reserves a table receives an 8 ft long 30-inch-wide table that is available for the sponsor’s exclusive use throughout the conference.

  • The table can be used to display marketing material or technical demos.

  • The tables are placed prominently in the break area next to the conference auditorium and should receive substantial foot traffic.

  • Power can be supplied to the tables, but Hot Chips must be made aware of the need beforehand.

Table-minders

Included in the table cost, is an allowance for up to two “table-minders” with allowances for free lunches (3 days); however, dinners and receptions ARE NOT included. Additional “table minders” can be registered for free, but with NO allowance for free lunches. Table-minder registration does NOT include attending tutorials or conference in the auditorium.

Free Conference (+Tutorial) Registration(s)

All sponsors receive at least one complementary registration for the conference and the tutorial. The number of free registrations depends on the sponsorship level:

  1. Silver and Gold Sponsors: one complementary registration,

  2. Platinum sponsors: three complementary registrations,

  3. Rhodium sponsors: five complementary registrations, plus one extra registration for every extra $10 K over the basic $25 K Rhodium sponsorship.

We send the free registration discount codes to the sponsor PoC after the sponsorship fee is received.

Please direct Inquiries about the free registrations to registration@hotchips.org.

Accessing Conference Press

Hot Chips attracts a substantial number of national and international press attendees. Hot Chips provides a contact list of press attendees to both organizations presenting at the conference and to sponsors. The list is accumulated over time up to the conference date. Sponsors interested in the press list (to schedule a press conference for example), should contact press@hotchips.org.

Distributing Company Material at Registration (Rhodium & Platinum Levels)

Rhodium and Platinum sponsors can distribute marketing material to the attendees at registration time. Due to the partly virtual nature of the conference, the material will have to be available under some URL that Hot Chips includes in the registration confirmation email to attendees. In the past, sponsors chose also to send token gifts to every attendee who opted-in to the sponsor’s site upon registration. To take advantage of this benefit (Rhodium/Platinum sponsors), please contact registration@hotchips.org.

Sending Content to Conference Attendees (Rhodium Level)

Rhodium sponsors can send material indirectly to attendees. The material is sent to Hot Chips, and after determining that it is compliant with Hot Chips guidelines, Hot Chips will send the material to the registered attendees. Inquiries can be directed to chair@hotchips.org.

Sponsoring Food Events & Associated Signage (Rhodium Level)

Rhodium sponsors can sponsor food events (when there is a physical part to the conference). They also get rights to display their logos and marketing signage at these events. Hot Chips will charge the sponsors for the cost of sponsored food events. Inquiries about this benefit can be directed to sponsor@hotchips.org.

Frequently Asked Questions

Q. When is the latest date to become a sponsor?

A. There is no deadline for sponsoring Hot Chips. Since benefits are only provided after the sponsorship fees are received, it is advised to start sooner rather than later. This also provides a longer presence of the sponsor’s logo on the Hot Chips website and ensures a better opportunity of getting a physical table in case the demand is higher than the number of tables available.

Q. Is there a contract we need to sign to become a sponsor?

A. No, there is no contract needed to become a sponsor. This document lists Hot Chips benefits provided to sponsors. Although Chips does not typically provide sponsorship contracts, it can be provided on request.

Q. We are interested in becoming a sponsor, will that entitle us to make a presentation?

A. No. Sponsorship is not a requirement to give a presentation to the program committee (program@hotchips.org). Presentation acceptance considerations are explained on www.hotchips.org. Sponsoring the conference does not increase or decrease the chances of a presentation being accepted.

Q. Do sponsors obtain the attendees list?

A. No. Hot Chips does NOT share the attendees list with sponsors, or anyone else. Sponsors can explicitly ask visitors to their physical tables to provide their contact information to receive some benefits or gifts.

Q. Do we need to register the staff who will be tending to the physical table?

A. We have a free registration category for the table staff. However, that registration does not provide access to the conference and/or tutorial presentations. It includes, however, free lunches for up to two table minders. Extra table-minders can be registered for free, but do not get the benefit of attending the tutorials or the conference and do not get any free meals. **
Q. We will need electric power access from our table, is that possible? **

Yes, basic power is supplied to all sponsor tables, enough to power a few laptops (~200 watts).  Contact us if you need more power to handle larger and complex demos.

Q. Will we have network access at our table? 

Yes, Wi-Fi networking access will be available throughout the sponsor area.  Wired Ethernet access is available if requested in advance.

Q. Can we see the layout of physical tables and select ours?

We can supply a table map that you can use to indicate your location preferences to us, but Hot Chips makes all final table location selections after balancing the requirements of all sponsors. Nevertheless, most sponsors who indicate a location preference end up getting either their first or second choices.

Q. Can we hang up banners near our table?

Yes. Many sponsors hang banners on the front side of their table or put pop-up signs either alongside or behind the table. You may be able to hang a banner between trees behind your table, but you should mention this in advance if you want to try because not all table locations are amenable to this.

Q. Can we rent equipment from Hot Chips or Stanford?

No. We are not in the business of renting A/V or office equipment beyond an 8-foot x 30-inch table and a few folding chairs. While we may have some other spare equipment available that you can borrow in a pinch, you should plan to bring your own.

Q. Does Hot Chips make the presentations available after the conference?

A. Yes. Hot Chips makes available the conference recordings, and the presentations (in pdf) at once to the attendees. Then they are made available to the public about 3 months after the conference. That is the time it takes to improve the quality of the media with the Hot Chips staff (all volunteers).

Useful Hot Chips Email Contacts

Email Alias Service
sponsor@hotchips.org1 General sponsorship questions
finance@hotchips.org Inquiries about payment options and status
registration@hotchips.org Inquiries about free registrations
webmaster@hotchips.org Inquiries about logos
chair@hotchips.org Inquiries about sending material to attendees
program@hotchips.org Inquiries about the program and presentations

  1. Please cc sponsor@hotchips.org on your communications about sponsorship issues. ↩